Med Spa App Development & Client Management System

Med Spa App Development & Client Management System

$1,500.00

Streamline your client intake, aftercare, and staff operations with a custom-branded wellness app built by Cecelia’s Design Studio. This system replaces paper forms, text threads, and spreadsheets with a modern digital experience designed for med spas, IV therapy lounges, and wellness professionals.

 

PACKAGE OPTIONS


Starter Package – $1,500

A simple, branded app to automate your intake and client engagement.

Choose your variant:

  • Client Portal: Client-facing app for shop, digital intake forms, consent form uploads, treatment summaries, and aftercare instructions.

  • Admin Portal: Internal dashboard for tracking appointments, company directory, project management, forms, and notes.

Includes:

  • Custom branding (logo, colors, and theme)

  • Digital intake and consent forms

  • 100 Before/After photo uploads (must be properly separated and labeled)

  • Secure data storage and export

Delivery: 7 days


Pro Package – $3,500

An integrated wellness system for both clients and staff.

Choose your variant:

  • Client Portal: Adds automated reminders, rebooking notifications, chat, and product recommendations.

  • Admin Portal: Adds client management dashboard, staff notes, photo gallery, and analytics for visits, retention, and revenue.

Includes:

  • All Starter features

  • Branded login screens for staff or clients

  • Automated email/SMS follow-ups

  • 500 Before/After photo uploads (must be properly separated and labeled)

  • Report dashboard for business performance

Delivery: 14 days


Elite Package – $6,500

A complete digital ecosystem with both portals and full integration.

Includes:

  • Client and admin portal bundle

  • Advanced analytics dashboard

  • 1000 Before/After photo uploads (must be properly separated and labeled)

  • Staff training session

Delivery: 21–28 days


Add-Ons

  • Hosting & backups – $150/month

  • SMS & email automation – $75/month

  • Staff training – $250 one-time

  • Paid Ads – $750 one-time

    • Monthly management (optional): $500–$2,000/month


Results You Can Expect

  • 60% faster intake process

  • 40% more repeat bookings

  • Organized data and fewer client errors

  • Professional digital experience that elevates your brand

  • Ongoing hosting, backups, and support for $150/month to ensure your app stays secure, optimized, and up to date. 


How It Works

  1. Book a free digital workflow audit.

  2. We map out your forms, workflows, and design preferences.

  3. Your branded app launches within 7–28 days, depending on package.

  4. All Wellness App packages include ongoing hosting, backups, and support for $150/month to ensure your app stays secure, optimized, and up to date. (Please purchase within 21 days of completing this transaction)

 

Wellness Apps by Cecelia’s Design Studio

info@ceceliasdesignstudio.com 

How to use

You will be able to receive all features shown in this video and more depending on the package that you selected. Please watch the tutorial on how your app can look!

watch now

Frequently asked questions

How long does it take to launch my app?

Your branded wellness app can be live within 7–28 days, depending on the package you choose. The Starter package takes about one week, Pro about two weeks, and Elite three to four weeks including setup and testing.

Can the app integrate with my booking or payment system?

Yes. We can connect your app to popular platforms such as Square, Vagaro, Shopify, or Stripe. Integrations are included in the Pro and Elite packages. It can also be purchased as an add on.

Can I make changes to the app later?

Absolutely. You can request design or feature updates at any time. Most updates are included in your monthly maintenance, and larger changes are quoted individually.

Do I pay for hosting or maintenance?

Yes, there’s a $150/month hosting and backup fee that covers secure data storage, updates, and technical support. This ensures your app remains stable and up to date.

What platforms does the app work on?

Your app works on any device with a web browser — phones, tablets, and desktops. You can also choose to have it installed as a Progressive Web App (PWA) so clients can save it to their home screen like a mobile app.

Do you offer marketing or ad management?

Yes. We offer an optional Paid Ad Management Add-On that includes Meta or Google ad campaigns designed to bring new clients directly into your app. Packages start at $500/month (excluding ad spend).

What’s the difference between the Client Portal and Admin Portal?

The Client Portal is for your customers. It includes intake forms, treatment history, and aftercare instructions.

The Admin Portal is for your staff. It includes client tracking, secure notes, photos, and analytics. You can choose one or both depending on your package.

Do I need any coding or tech experience?

No. Everything is built and hosted for you by Cecelia’s Design Studio. You’ll receive simple login access, training, and full documentation so you can manage your app without any technical skills.

Is the app HIPAA compliant?

No. But we can connect to a compliant database for business that require formal compliance when they purchase our Elite package.

However, your app is built with HIPAA style data protection in mind. While it’s not an official EMR, all client data is securely stored with restricted access, encrypted backups, and private admin permissions.